StavPay - Business Spend Management & Expense Allocation Software for Alternative Asset Managers

StavPay is a business spend management software as a service (SaaS) that sits above all other technologies at the management company and the funds.

It captures, houses, and manages your vendors, contracts, and invoices.

Vendor/clients send invoices via email to StavPay. The OCR and Machine Learning pull data from documents. A dedicated Business Process Operations (BPO) team reviews.

It allocates expenses in unlimited ways, unlimited layers, using any attribute and sends back into your workflows completed for your review.

Travels through your customized and unlimited workflows for approval.

Then, integrates downstream for auto booking to your general ledgers, banks, wire platforms, soft dollar providers, fund administrators, etc.

Now digitized, enjoy comprehensive, robust, dynamic, and customized reporting from the highest to lowest level of detail.

Real time budget to actuals, accruals, inter-entity reimbursement process automated, a legal module interface, and 1099 management and filing.

The Business Process Operations (BPO) team is included. They become an extension of your accounting team.

Stavpay Modules

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ACCRUAL MODULE

Allows you to manage your accruals (create, allocate, and book your entries automatically). The system will apply payments against the accruals, and book releasing entries. You will also be able to monitor them with robust reporting.

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BUDGET MODULE

This module allows you to create multiple-layer budgets (Expense Type, Vendor, Legal Entity, for example), and then the system automatically applies payments according to the budget codes, giving you real-time budget-to-actual reporting via static reports or dynamic dashboards with drill-down capabilities.

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LEGAL MODULE

This module fully automates the input of each line item of the invoice and adds the desired allocation method giving your legal team an interface to review them. There, they can review and/or change expense types, allocation methods directly into the system. When they are happy they hit submit for processing, and it moves to the appropriate workflow for processing and approval.

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CHARGE BACK MODULE

Automates the inter-entity reimbursement process. As you allocate and pay your invoices in StavPay, you may have some entities pay on behalf of others. The Charge Back Module tracks due to/from between your entities and with a touch of a button, allows you to invoice your internal entities, adds support for review, and puts them into the appropriate approval workflow for approval.

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SERVICES MODULE

Allows you to manage vendors that provide you multiple layers of services, like market data.
You can inventory all of the different services sold, track its usage internally, and build allocations from this information.

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1099 MODULE

A comprehensive platform that manages the process of generating, reviewing, e-filing, and delivering 1099s for your vendors, all within StavPay.

Current Third-Party Integrations

General Ledgers

QuickBooks
MS Dynamics GP
Sage Intacct
Sage 300
NetSuite
Allvue (in progress)
MS Dynamics 365 Business Central
Geneva
Enfusion
Investran
Certinia
Accounts IQ
VPM (in progress)

Banks/Wire Platforms

First Republic
JPM
HSBC
Bank of America
BONY
Citibank
Frost Bank
Citizens
SS&C
Citco–Axeo
Hazeltree
G-Treasury (in progress)
Kyriba (in progress)

Fund Administrators

Morgan Stanley
Citco Fund Services
NAV Consulting
Northern Trust (in progress)
HedgeServ
SEI (in progress)

Credit Cards/T&E Systems

Concur T&E
Ramp
American Express
Brex
Center

Soft Dollar Providers

Westminster
ITG–Virtu
Goldman Sachs

Our integrations have been driven by our clients. If your 3rd party isn’t on the list, we will integrate during onboarding.