Business Spend Management & Expense Allocation Software for Alternative Asset Managers
StavPay (SaaS) automates the business spend process for your entire enterprise (management company, funds, family office) while giving you data and insights in real-time like never before.
It captures, houses, and manages your vendors, contracts, and invoices.
Vendor/clients send invoices via email to StavPay. The OCR and Machine Learning pull data from documents. A dedicated Business Process Operations (BPO) team reviews.
It allocates expenses in unlimited ways, unlimited layers, using any attribute and sends back into your workflows completed for your review.
Travels through your customized and unlimited workflows for approval.
Then, integrates downstream for auto booking to your general ledgers, banks, wire platforms, soft dollar providers, fund administrators, or the StavPay Payment Center.
Now digitized, enjoy comprehensive, robust, dynamic, and customized reporting from the highest to lowest level of detail.
Real time budget to actuals, accruals, inter-entity reimbursement process automated, a legal module interface, and 1099 management and filing.
The Business Process Operations (BPO) team is included. They become an extension of your accounting team.
What Our Clients Are Saying
"Stavtar saved us north of $1 million for sure. It's a no-brainer - this is such a low-hanging fruit for any firm of our type in terms of what Stavtar brings to the table."
"With Stavtar, we've actually been able to reduce our accounting team that focuses on accounts payable by 4."
"Before Stavtar, our expense allocation workflow was managed in Excel. The volume of invoices we received on an annualized basis is measured in the thousands. In the past, we threw bodies at the problem."
"Our accounting department was just trying to keep their head above water not to drown because we didn't have an automated process. Stavtar enabled us to streamline our operations and ensured that we were no longer upsetting our vendors by being late on our payments. Our allocation process is now robust and well-documented."
"With Stavtar, we're able to handle expenses in a more effective and more immediate fashion. It doesn't take the same amount of people internally to complete a request."
"What we really liked about Stavtar is the fact that it's a SaaS solution that is highly customizable. The workflows can be designed for each one of our vendors."
"Historically, we would have situations where Bloomberg terminals were cut off because we didn't pay Bloomberg on time. We don't have a reputation in the industry of being a company that doesn't pay bills on time. It just becomes really challenging. With Stavtar, we'e no longer in violation of our payment terms."
"The allocation part is very sensitive because the SEC focuses on expense allocation; can you back up your expense decompositions? With Stavtar, I can produce that."
Stavpay Modules
ACCRUAL MODULE
Automate the management of your accruals (create, allocate, and book your entries automatically). The system will apply payments against the accruals, and book releasing entries. You will also be able to monitor them with robust reporting.
BUDGET MODULE
Create multiple-layer budgets, and the system will automatically apply your allocations and payments to the budgets, giving you real-time budget-to-actual reporting via static reports and/or dynamic dashboards with drill-down capabilities.
LEGAL MODULE
Automates the input of each line item of the invoice, and applies the appropriate allocation method based on legal matter management, giving your internal legal team an interface to manage, edit and review. When they are happy they hit submit for processing, and it moves to the appropriate workflow approval and payment.
CHARGE BACK MODULE
Automates the inter-entity reimbursement process. As you allocate and pay your invoices in StavPay, you may have some entities pay on behalf of others. The Charge Back Module tracks due to/from between your entities and with a touch of a button, allows you to invoice your internal entities, adds support for review, and puts them into the appropriate approval workflow for approval.
SERVICES MODULE
Allows you to manage vendors that provide you multiple layers of services, like market data.
You can inventory all of the different services bought and track its usage which can drive the allocation methods used from this information.
1099 MODULE
A comprehensive platform that manages the process of generating, reviewing, e-filing, and delivering 1099s for your vendors, all within StavPay.
PAYMENT CENTER MODULE
StavPay’s new proprietary Payment Center provides our clients an additional option to streamline their process, stop jumping between systems and make secure vendor payments directly within StavPay via ACH, RTP, USD & Cross Border Wires. Payment Center users now have the ability to view their account balances, transactions and statements directly within StavPay. Integrations into bank wire portals and third-party treasury systems will always remain an available option as well.
TIME TRACKING MODULE
StavPay’s Time-tracker module makes it easy for employees to log time spent on various projects, deals, portfolios companies, etc. These entries will then drive the appropriate allocation of expenses and/or invoicing to underlying Portfolio Companies/Entities directly within StavPay with a touch of a button.
PROCUREMENT MODULE
The new Procurement module streamlines and centralizes procurement workflows, enabling the effortless creation and approval of requisitions and purchase orders. It reinforces internal controls via a three-way matching system between invoices, purchase orders, and requisitions. With an integrated Master Inventory Catalog, it offers clear visibility and precise control over the types, quantities, and costs of goods and services being requested.
Current Third-Party Integrations
General
Ledgers
QuickBooks
MS Dynamics GP
Sage Intacct
Sage 300
NetSuite
Allvue
MS Dynamics 365 Business Central Xero
Geneva
Enfusion
Investran
Certinia
Accounts IQ
Banks/Wire Platforms
JPM
First Republic
Bank of America
HSBC
BONY
Citibank
Frost Bank
Citizens
SS&C
Citco–Axeo
Hazeltree
G-Treasury (in progress)
Kyriba
MUFG
Fund Administrators
Morgan Stanley
Citco Fund Services
NAV Consulting
Northern Trust
HedgeServ
SEI (in progress)
GEN II
Credit Cards/ T&E Systems
Concur T&E
Ramp
American Express
Brex
Center
Soft Dollar Providers
Westminster
ITG–Virtu
Goldman Sachs
Our integrations have been driven by our clients. If your 3rd party isn’t on the list, we will integrate during onboarding.